Privacy Policy

Your privacy is important to us.  To protect your privacy we provide this notice explaining our information practices.  We urge you to read this policy very carefully because it contains important information on:

Who we are

Pet Patrol 365 collect, use and are responsible for certain personal data about you.  When we do so we are regulated under the General Data Protection Regulation (GDPR) which apply across the European Union (including the United Kingdom) and we are responsible as ‘controller’ of that personal data for the purposes of those laws.

Pet Patrol 365’s privacy promise

Pet Patrol 365 are dedicated to safeguarding your privacy. We will only collect, store and use your personal data for specific purposes as outlined below in accordance with GDPR. We use your personal data to support and develop our connection with you. We will never share your personal data with third parties (unless required by law) and your data is always protected. You may contact Pet Patrol 365 at any time with any privacy queries or concerns and, to see the personal data you have given us and request modification. Personal data means any information relating to an identified or identifiable natural person. This can include name, email address, address, etc.

How we use your personal data

All the data we gather via our website or through communication with you is used to operate and expand the service we offer you and to personalise our service. How we use your personal data is dependent on the legal basis for processing your data. We are dedicated to using your personal data only for:

The personal data we collect and use

  1. personal data you provide to us

When you register on our website or through other methods of communication to enquire about services, we ask for data such as your name, postcode, telephone/mobile numbers, email address and the nature of your enquiry etc. Pet Patrol 365 keeps a record of this information.

  1. personal data you provide about third parties

If you give us data about another person, you confirm that the other person has appointed you to act on their behalf and agree that you:

Legal basis for processing data

Pet Patrol 365’s lawful basis for processing data are:

Sharing of personal data

We do not share your personal data with third parties; however, it is stored on relevant systems such as cloud systems, our website, Mailchimp, and accounting systems which are GDPR compliant. If we are required by law to share any data, we will check with each party concerned to ensure they are happy for that to happen. An example of this would be if HMRC requested an audit.

We store sensitive data for as long as services are in progress and you remain an active client. Email addresses provided via Mailchimp are stored until consent is withdrawn (re-consent is requested every 2 years). Data required for tax and legal purposes are held for 7 years as a requirement by law.

Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

In addition to personal data, our website uses Google Analytics to ensure we are meeting client needs. Google Analytics stores usage data which may include your IP address, geographical location, referral source, length of visit and page views - although a lot of this is aggregated data. The legal basis for this is legitimate interest for the basis of ensuring we are meeting client needs.

How we protect data

We have appropriate security measures in place to prevent personal data from being accidentally lost, or used or accessed in an unauthorised way.  We limit access to your personal data to those who have a genuine need to know.  Those processing your data will only do so in an authorised manner and are subject to a duty of confidentiality.  We will also use technological and organisational measures to keep your data secure.

Indeed, while we will use all reasonable efforts to secure your personal data, in using the website or email you acknowledge that the use of the internet is not entirely secure and for this reason we cannot guarantee the security or integrity of any personal data that is transferred from you or to you via the internet.  We are not responsible for any damages which you, or others, may suffer as a result of the loss of confidentiality of such data. If you have any particular concerns about your data, please contact us in writing.

We take every precaution to safeguard your data. All personal data stored by us is kept on a server in a secure environment. The computer on which data is accessed is password protected, data held in the cloud is password protected and held on encrypted systems and third-party software have their own security systems. The smart phone on which data is stored is accessed using fingerprint recognition and a pin number. Physical data is held in locked storage within secure premises.  The main methods of contact are: letter, email, telephone, SMS and Messenger.

The risks of a breach are minimal due to the precautions mentioned above being taken, and close monitoring is undertaken to ensure security systems are always up to date. Breaches will be identified, reported, managed, and resolved according to the ICO guidelines.

How you can help us protect your data

Please bear in mind that whenever you willingly divulge personal data online in non-protected situations - for example on message forums, through email, or in chat spaces - that data can be collected and used by others. In short, if you post personal data online that is accessible to the public, you may receive unsolicited communications from other parties in return.  Also remember to close your browser window when you have finished using the computer.  This is to ensure that others cannot access your personal data and communications. If you share a computer with someone else or are using a computer in a public place like a library or internet café, we cannot confirm or warrant the security of any data you communicate to us, and you do so at your own risk. Once we receive your communication, we make our best effort to ensure its security on our systems.

Transfers of your data out of the EEA

We will not transfer your personal data outside of the EEA at any time.

What rights do you have?

Under the General Data Protection Regulation you have a number of important rights free of charge.  In summary, those include rights to:

For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individual’s rights under the General Data Protection Regulation (https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights).

If you would like to exercise any of these rights please:

Under GDPR you have the right to be forgotten, to withdraw your consent, to change data we hold about you, and to restrict processing. Pet Patrol 365 are more than happy to comply with this in accordance with the law.

Contact forms

Our website includes a contact form to give you the option of contacting us electronically.  We use the information you provide for the sole purpose of responding to your enquiry.  We do not share this information with third parties.

Cookies

By visiting this website with your browser settings adjusted to allow cookies, you are consenting to Pet Patrol 365 using cookies for the purposes described below.

What is a cookie?

A cookie is a piece of information sent to your browser (e.g. Internet Explorer, Firefox) by a website. 

Our cookie policy:

Please note: to make full use of the Pet Patrol 365 website and to benefit from a selection of personalised features, your computer, tablet or mobile phone will need to be set up to accept cookies.

Marketing material

We would like to send you information about services, products, offers, competitions, industry news and our business which may be of interest to you.  Such information could be sent by post, email, telephone or text message.

When you place an order for services with Pet Patrol 365 you will be asked whether you’d like to consent to us displaying your order as part of our marketing materials (testimonials, photographs of your pets on social media etc.). While we will not compromise your security in displaying your full name, address or image of your property, should you wish that we do not use such images then please contact us in writing.  By giving your consent for us to do this you understand your personal data will be in the public domain and we assume no responsibility for the usage of this data subsequently. You may request to have your personal data removed at any time and we are more than happy to comply within 7 working days.

We will never spam you or sell your email address to third parties.

From time to time we may also have other methods to unsubscribe (opt-out) from any direct marketing including for example, unsubscribe buttons or web links.  If such are offered, please note that there may be some period after selecting to unsubscribe in which marketing may still be received whilst your request is being processed.

How to complain

We hope that we can resolve any query or concern you raise about our use of your data.

The General Data Protection Regulation also gives you the right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) stating where you work, normally live or where any alleged infringement of data protection laws occurred.  The supervisory authority in the UK is the Information Commissioner who may be contact at https://ico.org.uk/concerns or telephone 0303 123 1113.

Changes to privacy policy

We reserve the right to amend our privacy policy from time to time, whilst keeping it within all appropriate legislation and guidelines. You should check this policy occasionally to ensure you are aware of the most recent version that will apply each time you access this website or request services. 

Contact Information

Data Protection Officer, Zita Wells - Trading as Pet Patrol 365, The Stable, Friars Gate Farm, Marden’s Hill, Crowborough, East Sussex TN6 1XH.

Last Updated: May 2018

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